Job statuses explained
What Queued, In Production, Completed, Delivered and Cancelled each mean, and what moves between them.
A job's status is the single source of truth for where the work is. Most of your jobs will only ever see four of them.
The statuses
| Status | Meaning | Moves on when |
|---|---|---|
| Queued | Created, nothing consumed yet | You press Start Production |
| In Production | Running. Ink has left the tanks, the clock is going | You press Done |
| Completed | Finished. Paper deducted, cost recorded | The delivery is marked delivered |
| Delivered | In the customer's hands | End of the line |
| Cancelled | Abandoned. Reservations released, nothing consumed | End of the line |
Jobs with no customer — counter trade — finish at Completed and stay there. Delivered only applies where there is somebody to deliver to.
Where stock actually moves
Two statuses touch your stock, and they touch different things
Start Production draws ink from the machine tanks. Done deducts paper from inventory and writes the job's cost. Nothing happens at Queued, and nothing happens at Delivered. A job left In Production forever has taken ink from a tank but never accounted for its paper — which is why finishing jobs promptly matters.
Statuses you may see occasionally
Draft, Approved and Finishing exist for a stage-by-stage workflow that predates the current production floor. Jobs created from the floor or from a quotation do not pass through them, and you can safely ignore them unless you are using per-stage tracking.
Finding jobs by status
- Production Jobs — the full list, filterable, with search.
- Queue — a board view of everything active.
- Production — the live rail down the right edge.
- Dashboard — counts of in-production, queued and completed today.
Can I move a job backwards?
No. Cancel it and create a replacement — an audit trail that reverses itself is not one.
I cancelled a completed job's work by mistake.
Cancel is blocked once a job is Completed or Delivered, precisely because its materials and cost have already been booked.
Related guides
Running a production job
Start to finish: starting a job, watching progress, logging errors, and marking it done.
How jobs share machines
The rules that decide when a job may start and when it may finish, and why they differ.
Packing, dispatching and delivering
The delivery lifecycle that opens automatically when a customer job is completed.