Maintenance schedules and status
Schedule by months or by pieces produced, and read the approaching / due / overdue signal.
PrintERP tracks when each machine is next due for service, logs the work when it happens, and keeps the history. The point is to service presses before they fail in the middle of a deadline.
Two ways to schedule
| Type | Measured in | Suits |
|---|---|---|
| Months | Time since the last completed service | Age-related wear — belts, lubrication, seals |
| Production | Pieces produced since the last service | Use-related wear — heads, blades, rollers |
Set the type and interval when you add or edit the machine. A monthly schedule with an interval of 3 reads as “every 3 months”; a production schedule with 10,000 reads as “every 10,000 pieces produced”.
Tip
Pick whichever the manufacturer specifies. If a machine is idle for months at a time, a production schedule avoids nagging you about a press nobody has touched.
Reading the status
| Level | Meaning |
|---|---|
| No schedule | Nothing configured, or no maintenance ever logged |
| OK | Comfortably inside the interval |
| Approaching | 80% of the way through — start planning |
| Due | The interval has been reached |
| Overdue | 125% of the interval — well past |
Why a monthly schedule shows nothing at first
A time-based schedule measures from the last completed service, so with no maintenance history there is no baseline to measure from — the status reads “no maintenance logged yet” rather than inventing a start date. Log one service and the clock begins.
Partial months only count once the day of the month has passed, so a machine serviced on the 20th does not tick over on the 1st.
Maintenance jobs
Work is tracked as a maintenance job on the machine's detail page. Each has a kind — Scheduled, Emergency or Repair — plus a description, the date it was sent out, parts replaced, cost and who performed it.
Completing a job stamps it complete and writes a permanent maintenance record in the same step, resetting the machine's clock. Emergency and repair work is worth logging even when unscheduled — it is what tells you a press is becoming a liability.
Maintenance cost
Note
The cost on a maintenance job is a record against the machine. To have it appear in your profit and loss, also record it in Expenses — see Tracking expenses.
Open Machines
Check which machines are due.
Related guides
Adding a machine
Register a printer, cutter or laminator — and why production speed matters more than it sounds.
Machine usage reports
The six-month trend, top products per machine, and what the all-time totals count.
Tracking expenses
One-off and recurring costs, due dates, and marking a recurring expense as paid.