Managing suppliers
Record who you buy from, their contact details and payment terms, and see their order history.
A supplier is anyone you buy stock from. Recording them does two things: it lets you raise purchase orders against them, and it gives you one page showing everything you have ever ordered from that supplier.
Adding a supplier
In Suppliers, press add and fill in what you know. Only the name is required.
| Field | Why it is worth filling in |
|---|---|
| Name | How they appear on every purchase order. |
| Contact person | Who to chase when a delivery is late. |
| Email / phone | Reached from the supplier page rather than a separate address book. |
| Address | For deliveries and paperwork. |
| Payment terms | Free text — “30 days”, “COD”, “50% deposit”. Visible when you raise an order. |
Linking suppliers to items
Each item in Inventory Items can name a default supplier. It is a convenience for raising purchase orders, not a restriction — you can always order any item from anyone.
The supplier page
Opening a supplier shows their contact details, their total number of purchase orders, and the full order history with status and date. It is the quickest way to answer “when did we last order from them, and did it arrive?”.
Deactivate rather than delete
A supplier you have stopped using still owns real order history. Marking them inactive keeps that history intact while removing them from pickers.
Note
Suppliers and Purchasing are paid features — see Plans and limits. On the Free plan, record stock arriving with a manual adjustment instead.
Open Suppliers
Related guides
Raising and sending a purchase order
Build a PO from your inventory items, send it to the supplier, and track what is outstanding.
Receiving stock
Full and partial receipts, batch references, and how received quantities reach your stock.
Adding inventory items and opening stock
Create the materials you buy, set their unit and cost, and record what you already have on the shelf.